15 Other Ways to Say “I Am Writing to Inform You”

When you need to communicate important information, there are several professional alternatives to “I am writing to inform you.” For instance, you could say “I would like to notify you,” or “I am reaching out to share with you.” Another option is “I wish to inform you,” or “I’m writing to let you know.”

In more formal contexts, “I’d like to bring to your attention” works well. Lastly, “I’m contacting you to update you” is a great choice to convey the message in a fresh way. These alternatives ensure your communication sounds both clear and engaging.

What Did “I Am Writing to Inform You” mean?

The phrase “I am writing to inform you” is a formal and polite way of introducing a message or piece of information to someone. It indicates that the purpose of the communication is to share or update the recipient on something important.

It’s often used in emails, letters, or official documents when the sender wants to make the recipient aware of a situation, event, or piece of news. Essentially, it sets the tone for the rest of the message, signaling that the content following this phrase is meant to provide useful or necessary information.

Synonyms

1. I would like to notify you.
2. I am reaching out to share with you.
3. I am contacting you to update you.
4. I wish to inform you.
5. I’d like to bring this to your attention.
6. I’m writing to let you know.
7. I am writing to make you aware.
8. I am reaching out to advise you.
9. I’d like to alert you.
10. I want to update you on.
11. I am writing to announce.
12. Please be informed that.
13. I would like to apprise you of.
14. I am writing to disclose.
15. I am sending this message to notify you.

I would like to notify you.

This phrase is a polite and formal way to inform someone of something important. It conveys that the sender wants to bring a particular piece of information to the recipient’s attention. It can be used in both written and verbal communication. It’s common in professional or official settings.

Example:
“I would like to notify you that the meeting has been rescheduled to 3 PM tomorrow.”

Letter:
Dear [Recipient’s Name],
I would like to notify you that the project deadline has been extended by one week. Please make sure to adjust your schedules accordingly. If you have any questions, don’t hesitate to reach out.
Best regards,
[Your Name]

I am reaching out to share with you.

This phrase is used when the sender wants to communicate something, usually with a sense of openness or transparency. It’s slightly less formal than “notify” but still professional.

Example:
“I am reaching out to share with you the details of our upcoming event.”

Letter:
Dear [Recipient’s Name],
I am reaching out to share with you the recent updates about our product launch. We believe this information will help you better understand our strategy moving forward. Feel free to contact me with any questions.
Best regards,
[Your Name]

I am contacting you to update you.

This expression is used when the sender wants to provide the recipient with the most recent or relevant information. It suggests that the information may have changed or needs to be reviewed.

Example:
“I am contacting you to update you on the status of your order.”

Letter:
Dear [Recipient’s Name],
I am contacting you to update you on the status of your application. We are currently reviewing your submission and will notify you of the next steps shortly. Thank you for your patience.
Best regards,
[Your Name]

I wish to inform you.

This phrase is more formal and is commonly used in business and official communications. It’s a clear and straightforward way to convey important information.

Example:
“I wish to inform you that your request has been approved.”

Letter:
Dear [Recipient’s Name],
I wish to inform you that your application has been successfully processed, and your registration is now confirmed. Please expect further details in the coming days.
Best regards,
[Your Name]

I’d like to bring this to your attention.

This is often used when the sender wants to ensure the recipient focuses on something important. It conveys a sense of urgency or importance about the subject matter.

Example:
“I’d like to bring this to your attention that your account is overdue for payment.”

Letter:
Dear [Recipient’s Name],
I’d like to bring this to your attention that your subscription will expire next week. Please renew it at your earliest convenience to avoid interruptions.
Best regards,
[Your Name]

I’m writing to let you know.

This expression is friendly and somewhat informal. It is suitable for conveying general information in a straightforward manner.

Example:
“I’m writing to let you know that the event has been postponed.”

Letter:
Dear [Recipient’s Name],
I’m writing to let you know that the seminar scheduled for next week has been postponed to a later date. We will update you once the new date is finalized.
Best regards,
[Your Name]

I am writing to make you aware.

This is a direct approach to inform someone about something important. It can be used in both formal and informal contexts and suggests that the sender feels the information is essential.

Example:
“I am writing to make you aware that we will be conducting system maintenance tonight.”

Letter:
Dear [Recipient’s Name],
I am writing to make you aware of the changes in the company policy regarding remote work. Please review the attached document for further details.
Best regards,
[Your Name]

I am reaching out to advise you.

This phrase is used when the sender not only wants to inform the recipient but also offer guidance or recommendations on the matter. It’s more proactive and suggests the sender’s input may be valuable.

Example:
“I am reaching out to advise you that the deadline has been extended to next week.”

Letter:
Dear [Recipient’s Name],
I am reaching out to advise you to submit your proposal as soon as possible, as there may be delays in processing if you wait until the last minute.
Best regards,
[Your Name]

I’d like to alert you.

This expression is typically used when the sender feels the information is important and requires immediate attention. It may imply a sense of urgency or a warning.

Example:
“I’d like to alert you that there has been a security breach in the system.”

Letter:
Dear [Recipient’s Name],
I’d like to alert you that the current weather conditions may impact the upcoming flight schedule. Please stay tuned for further updates from the airline.
Best regards,
[Your Name]

I want to update you on.

This phrase suggests that the sender is providing the recipient with the most recent developments regarding a particular matter. It’s often used in regular communication to keep someone informed.

Example:
“I want to update you on the progress of the ongoing project.”

Letter:
Dear [Recipient’s Name],
I want to update you on the status of your recent order. It has been shipped and should arrive within 3-5 business days.
Best regards,
[Your Name]

I am writing to announce.

This phrase is often used when the sender is sharing a new development or making an official declaration. It has a formal tone and is used for important information that needs to be widely known.

Example:
“I am writing to announce the opening of our new office in New York City.”

Letter:
Dear [Recipient’s Name],
I am writing to announce that our company will be expanding its services to the European market starting next month. More details will be shared in our upcoming newsletter.
Best regards,
[Your Name]

Please be informed that.

This phrase is often used in formal communications to share information that may be important or relevant. It’s a direct way to introduce critical updates or notices.

Example:
“Please be informed that the application deadline has been extended to next Friday.”

Letter:
Dear [Recipient’s Name],
Please be informed that the scheduled maintenance will take place from 1:00 AM to 3:00 AM tonight. During this time, the service will be unavailable.
Best regards,
[Your Name]

I would like to apprise you of.

This formal phrase is used to let someone know about something important, particularly when the sender wants to convey knowledge or updates in a professional manner.

Example:
“I would like to apprise you of the recent changes to the tax laws.”

Letter:
Dear [Recipient’s Name],
I would like to apprise you of the upcoming changes to the employee benefits program. Please review the attached details for further information.
Best regards,
[Your Name]

I am writing to disclose.

This phrase is often used when the sender is revealing important or sensitive information, sometimes for the first time. It suggests transparency and honesty.

Example:
“I am writing to disclose that your recent application has been rejected.”

Letter:
Dear [Recipient’s Name],
I am writing to disclose that the project has encountered some delays due to unforeseen circumstances. We are working to resolve the issue as quickly as possible.
Best regards,
[Your Name]

I am sending this message to notify you.

This is a formal way of announcing that the purpose of the message is to notify the recipient of something important. It suggests the sender is offering critical information in a professional manner.

Example:
“I am sending this message to notify you that your account has been successfully activated.”

Letter:
Dear [Recipient’s Name],
I am sending this message to notify you that your meeting has been scheduled for next Wednesday at 10:00 AM. Please let me know if you have any conflicts.
Best regards,
[Your Name]

Conclusion

The phrases listed above offer a variety of professional and polite ways to introduce important information in written communication. Depending on the tone and formality required, each alternative can effectively convey your message while maintaining clarity and professionalism.

Whether you need to notify, inform, advise, or alert the recipient, these expressions ensure that your communication is respectful and precise. By choosing the right phrase, you can set the appropriate tone and ensure that your message is well-received.