Looking for new ways to say FYI in your daily communication? There are at least 18 alternatives that sound more natural, professional, or friendly depending on the tone you want. Phrases like “Just so you …
Written by: Hadia
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Looking for new ways to say FYI in your daily communication? There are at least 18 alternatives that sound more natural, professional, or friendly depending on the tone you want. Phrases like “Just so you know,”“For your reference,” and “In case you missed it” can add variety and clarity to emails or chats.
These expressions help maintain professionalism while still delivering important updates. Whether you’re messaging a colleague or informing a client, switching up your language can enhance your communication style and keep your messages from feeling robotic. Try a few and see how they fit your workflow!
What Did Mean “FYI” Mean?
It’s a quick and informal way to share details, updates, or facts with someone, usually when the information doesn’t require a response. People often use it in emails, texts, or messages to highlight something helpful, important, or just worth knowing. For example, “FYI, the meeting has been moved to 3 PM.” It helps keep others in the loop without making it sound like a demand.
Advantages and Disadvantages
✅ Advantages of “FYI”
✔️ Quick and concise way to share information
✔️ Helps keep others informed without needing a reply
This phrase is casual yet informative. It’s a great way to introduce a fact or update without sounding too formal. It works well in both personal and semi-professional messages. Ideal when you want to share something helpful or relevant.
Example: Just so you know, the deadline has been extended to Friday.
Short Letter: Hi Emma, Just so you know, the meeting has been moved to 2 PM tomorrow. Let me know if you have any conflicts. Best, Alex
For your reference
This phrase implies you’re providing information that may be useful later. It sounds a bit more formal, making it great for business communication. Often used with documents, links, or data. It adds a polite, informative tone.
Example: For your reference, I’ve attached the latest report.
Short Letter: Dear Mark, For your reference, I’ve included the updated budget sheet for Q1. Feel free to review and let me know your thoughts. Regards, Sophie
In case you didn’t know
This phrase gently introduces information the other person might have missed. It’s polite and avoids sounding accusatory. It’s great when you want to update someone without assuming they’re uninformed. Works in both casual and formal messages.
Example: In case you didn’t know, the event starts at 9 AM.
Short Letter: Hi Sarah, In case you didn’t know, the client has confirmed their visit for next Monday. Let’s prepare accordingly. Thanks, Liam
As a heads-up
This is a friendly way to warn or inform someone about something upcoming. It sets the tone for helpful preparation. Often used before changes, meetings, or deadlines. It feels casual but still thoughtful.
Example: As a heads-up, there will be some system downtime tonight.
Short Letter: Hey John, As a heads-up, we’ll need to submit the final draft by noon tomorrow. Let’s sync up in the morning to finalize it. Cheers, Nina
For your awareness
This phrase adds a layer of professionalism. It’s often used to ensure someone is officially informed. Common in corporate or formal writing. It signals that the info may affect the recipient’s work or responsibilities.
Example: For your awareness, the project scope has been updated.
Short Letter: Hello Dr. Lee, For your awareness, the policy changes take effect from April 1st. Please notify your team as necessary. Best regards, Karen
Just letting you know
A friendly, informal way to pass along useful information. It helps keep conversations relaxed while still sharing relevant details. Works well in texts or emails. Great for updates or gentle reminders.
Example: Just letting you know, I’ll be a bit late today.
Short Letter: Hi Jess, Just letting you know I’ve picked up the presentation boards. See you at the office by 10. Cheers, Brian
Thought you should know
This adds a little urgency or emphasis to your message. It’s used when the information may directly affect someone. A bit more emotional than other phrases. Helpful when the update is important.
Example: Thought you should know, there’s been a change in leadership.
Short Letter: Hi Tom, Thought you should know, the vendor has canceled our order for next week. We may need a backup option. Thanks, Maya
By the way
A casual way to mention something additional. It’s often used in the middle or end of a message. Works best for small reminders or interesting updates. Less formal but friendly.
Example: By the way, the package arrived this morning.
Short Letter: Hey Carla, By the way, I ran into Mike today and he asked about the project. Might be worth giving him a quick update. Talk soon, Dan
Wanted to share
This feels open and thoughtful. It’s great for offering insights, documents, or updates. Often used in collaborative environments. Keeps the tone light and inclusive.
Example: Wanted to share a few ideas for the campaign.
Short Letter: Hi Team, Wanted to share this article on emerging marketing trends. It might give us some direction for next quarter. Cheers, Elena
Keep in mind
Used when you want someone to consider something. It adds a thoughtful note to any reminder or tip. Can be used for prep, warnings, or soft nudges. More suggestive than directive.
Example: Keep in mind the office will be closed on Monday.
Short Letter: Hi Paul, Keep in mind that the training session starts earlier tomorrow at 8 AM. See you then! Best, Chloe
In case it matters
This is a humble way to share possibly helpful info. You’re acknowledging it may or may not be useful. It’s gentle and polite. Great for casual messages.
Example: In case it matters, I saw the file on the shared drive.
Short Letter: Hi Zoe, In case it matters, I found a previous version of your report in the archive. Let me know if you’d like me to forward it. Take care, Matt
Passing this along
Used when you’re sharing information from someone else. Often used with forwarded messages or links. Shows you’re just the messenger. Professional yet neutral.
Example: Passing this along from the IT department.
Short Letter: Hi Nick, Passing this along from Lisa—she’s finalized the schedule for next week. Let me know if you need help adjusting your hours. Thanks, Tina
For your attention
A formal way to highlight something important. Often used in official documents or serious emails. Implies the recipient needs to review it. Suitable for reports, warnings, or complaints.
Example: For your attention, the attached report needs immediate review.
Short Letter: Dear Mr. Singh, For your attention, please review the attached compliance notice. Let me know if you have any concerns. Sincerely, Priya
Not sure if you’ve seen this
This phrase is polite and considerate. It avoids assuming the other person missed something. Good for re-sharing info. Often used with articles, emails, or updates.
Example: Not sure if you’ve seen this, but there’s a new update on the portal.
Short Letter: Hi Rachel, Not sure if you’ve seen this, but the latest patch notes just dropped. It may affect your work this week. Best, Leo
This implies the information isn’t urgent, but still useful. Often used to drop helpful tips or small reminders. Good in both casual and formal tones. Slightly passive but polite.
Example: Worth mentioning—the file format has changed.
Short Letter: Hi Greg, Worth mentioning that the client prefers .PDFs over .DOCs. Let’s use that going forward. Cheers, Nate
Just putting it out there
A very casual and light phrase. Good for suggestions or random info. Often used to spark ideas or share optional thoughts. Friendly and non-pushy.
Example: Just putting it out there—maybe we should try a new layout.
Short Letter: Hey Julia, Just putting it out there, but I think switching to a darker theme might help readability. What do you think? Best, Sam
A quick note
A gentle intro to short updates or reminders. Keeps messages light and simple. Good for summaries or casual memos. Friendly, but works in professional settings too.
Example: A quick note—the app will be down tonight.
Short Letter: Hi Team, A quick note: the system will be undergoing maintenance from 11 PM to 2 AM. Please save your work ahead of time. Thanks, Jordan
Bringing this to your attention
A formal, direct way to notify someone. Usually used when the info requires review or action. Common in professional or legal contexts. Adds a sense of importance.
Example: Bringing this to your attention—the contract is missing signatures.
Short Letter: Dear Helen, Bringing this to your attention—the invoice was submitted without approval. Please check and advise on the next steps. Regards, Ben
Conclusion
Using different ways to say “FYI” can help you sound more natural, clear, and thoughtful in your communication. Whether you’re being casual with a teammate or formal with a client, choosing the right phrase adds clarity and tone to your message.
From friendly updates like “Just letting you know” to more formal cues like “For your attention,” these alternatives give you flexibility in every situation. Try mixing them into your emails or chats—you’ll notice how much more engaging and effective your messages become!
