15 Other Ways to Say “Best Regards”

When wrapping up an email, using “Best Regards” can feel a bit overused. Luckily, there are plenty of professional alternatives that keep your tone polite and respectful. Phrases like “Kind regards,” “Warm wishes,” or “Sincerely” offer a similar level of formality.

If you want to sound more personal or friendly, try options like “All the best” or “Take care.” Choosing the right email sign-off can help you reflect the right tone, whether you’re writing to a colleague, client, or friend. Switching things up keeps your communication fresh and engaging.

What Did “Best Regards” mean?

The phrase “Best Regards” is a common, polite sign-off used at the end of letters or emails. It expresses a sense of well-wishing or goodwill toward the recipient. In this context, “best” refers to sending positive thoughts or the best of something, while “regards” means a form of respect or acknowledgment.

Together, they convey a friendly yet formal tone, signaling that you are wishing the person well or showing respect as you conclude your message. It’s often used in professional communication, though it can also work in personal emails depending on the relationship.

Advantages and disadvantages of using “Best Regards” in emails:

Advantages:

• Professional tone: Suitable for formal or business communication.
• Polite: Conveys respect and well-wishing.
• Neutral: Works in various contexts without being too personal or too casual.
• Widely accepted: Commonly understood and widely used in emails.

Disadvantages:

• Overused: Can feel generic and lack originality.
• Impersonal: May not create a strong personal connection.
• Stiff: Can come across as overly formal in casual or creative environments.
• Limited emotional warmth: Doesn’t carry much warmth or friendliness compared to other alternatives.

Synonyms

1. Kind regards
2. Warm regards
3. Sincerely
4. Best wishes
5. All the best
6. Yours truly
7. With appreciation
8. Take care
9. Cheers
10. Respectfully
11. Warmest regards
12. With warm wishes
13. Cordially
14. Faithfully
15. Looking forward

Kind regards

“Kind regards” is a polite and professional closing, perfect for work emails or formal messages. It strikes a balance between warmth and formality. This phrase is widely used in business communication. It’s great for people you know but still want to keep it respectful.
Example: Thank you for your help on the project. Kind regards, Jane.
Letter:
Hi David,
Thanks for sending over the documents. I’ll review everything by tomorrow and get back to you with feedback.
Kind regards,
Emma

Warm regards

“Warm regards” adds a bit more friendliness than “kind regards” while still keeping it appropriate. It’s ideal when you have an ongoing or slightly personal relationship. Use this with coworkers, clients, or partners. It feels thoughtful without being too casual.
Example: Looking forward to your response. Warm regards, Lucas.
Letter:
Dear Sarah,
It was a pleasure meeting with you yesterday. I’m excited about our upcoming collaboration.
Warm regards,
Tom

Sincerely

A classic sign-off, “Sincerely” is formal and very common in both business and official letters. It’s best when writing to someone you don’t know well. It’s straightforward and reliable. This is a go-to for many professionals.
Example: I hope this information helps. Sincerely, Robert.
Letter:
Dear Hiring Manager,
I am writing to express my interest in the position you posted. Attached is my resume for your consideration.
Sincerely,
Olivia Brown

Best wishes

“Best wishes” adds a pleasant and positive tone to your message. It’s friendly but still works for professional communication. It’s a good option when congratulating or expressing encouragement. Slightly more casual than “sincerely.”
Example: Hope your presentation goes well! Best wishes, Nina.
Letter:
Hi Mark,
Good luck on your big presentation next week. You’ve worked hard and it will show!
Best wishes,
Rachel

All the best

“All the best” sounds warm and supportive. It’s casual-professional and suitable for both colleagues and acquaintances. It works well when ending on a positive or motivational note. A good choice when you want to sound approachable.
Example: Enjoy your vacation! All the best, Kevin.
Letter:
Hi Jasmine,
Thanks again for the meeting. I’ll follow up next week with the report we discussed.
All the best,
Leo

Yours truly

This is a traditional and formal closing, more often seen in American English. It’s appropriate in legal or official correspondence. It shows respect and sincerity. Less common in casual or friendly emails.
Example: Please review the documents. Yours truly, Daniel.
Letter:
Dear Committee,
I appreciate your time reviewing my application. I look forward to your feedback.
Yours truly,
Anna Keller

With appreciation

“With appreciation” shows gratitude and is great for thank-you notes or acknowledging effort. It adds a personal touch without sounding too casual. Perfect for workplace acknowledgments or collaborations.
Example: Thank you for your continued support. With appreciation, Henry.
Letter:
Dear Team,
Your dedication to this project has been incredible. I’m truly grateful for everyone’s hard work.
With appreciation,
Lily

Take care

“Take care” is friendly, casual, and shows concern or kindness. It’s often used with people you know well or in semi-professional contexts. This sign-off feels more personal. Ideal for emails to coworkers or long-term clients.
Example: Talk soon! Take care, Mia.
Letter:
Hey Chris,
Great chatting with you today. Let’s catch up again next week.
Take care,
Jenny

Cheers

“Cheers” is casual and friendly, often used in British or informal professional settings. It can mean thanks or goodbye, depending on the context. Use it with colleagues or teammates you have rapport with. It feels light and cheerful.
Example: I’ll send the file later today. Cheers, Ben.
Letter:
Hi Alex,
Got your notes—thank you! I’ll update the doc accordingly.
Cheers,
Nate

Respectfully

“Respectfully” is formal and often used when addressing someone of authority or in serious matters. It expresses deference and politeness. Good for official letters or when sharing differing opinions carefully.
Example: I understand your concerns. Respectfully, Carla.
Letter:
Dear Principal,
I’d like to express my thoughts regarding the new school policy. Thank you for considering my view.
Respectfully,
Jonathan Lee

Warmest regards

This is a warmer, more affectionate version of “kind regards.” It works well with closer colleagues or long-standing clients. It shows both friendliness and professionalism. Use when the tone needs extra warmth.
Example: Thank you for your kindness. Warmest regards, Alice.
Letter:
Hi Danielle,
It’s always a pleasure working with you. Looking forward to our next project together.
Warmest regards,
Zoe

With warm wishes

“With warm wishes” adds a heartfelt tone to your message. It’s more personal and ideal for friendly professional relationships. Use it when you want to sound genuine and caring. Good for supportive or congratulatory notes.
Example: Wishing you success in your new role. With warm wishes, Owen.
Letter:
Dear Carla,
Congratulations on your promotion! I’m so proud of everything you’ve accomplished.
With warm wishes,
Naomi

Cordially

“Cordially” is formal and polished, often seen in invitations or official communication. It expresses respectful friendliness. Best for formal letters or correspondence with dignified tone.
Example: You’re invited to the event. Cordially, The Organizing Team.
Letter:
Dear Mr. Thompson,
You are cordially invited to attend our annual board meeting this Thursday at 5 PM.
Cordially,
Amanda Blake

Faithfully

“Faithfully” (specifically “Yours faithfully”) is mostly used in British English when writing to someone whose name you don’t know. It’s a formal sign-off for official letters. Suitable for cover letters, complaints, or formal requests.
Example: I hope this meets your approval. Yours faithfully, Martin.
Letter:
Dear Sir or Madam,
I am writing to apply for the research grant advertised last week. Please find my proposal attached.
Yours faithfully,
Rebecca Stone

Looking forward

“Looking forward” is an optimistic, forward-facing sign-off. Often paired with “to hearing from you” or “to our meeting.” It feels warm and proactive. Great for ongoing communication or plans.
Example: Looking forward to our meeting next week.
Letter:
Hi Laura,
Thanks for scheduling the call. I’ve added it to my calendar.
Looking forward,
Ethan

Conclusion

Choosing the right sign-off can leave a lasting impression and help set the tone for your message. While “Best Regards” is a solid, professional choice, there are many alternatives that add variety, warmth, or formality depending on the situation.

Whether you’re writing to a coworker, client, or new contact, phrases like “Kind regards,” “Sincerely,” or “With appreciation” can better reflect your relationship and intent. Don’t be afraid to switch things up — the right closing can make your email feel more thoughtful and personal.